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Job title: Office Administrator

Department: Office

Responsible to: Operations Controller

Responsible for: General office duties to ensure company processes run smoothly. Assists with communication with clients, customers, and vendors

Main Duties:

  • Working in accordance with the companies Quality System and HSE policy.
  • Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and answering calls.
  • Interacts with clients, visitors, and vendors.
  • Sorts and distributes incoming mail.
  • Type’s correspondence, meeting notes, and forms among other documents.
  • Photocopies, scans, and files appropriate documents.
  • Edits documents for accuracy.
  • Assists with organising events when necessary.
  • Conducts research and compiles data.
  • Interacts with directors when necessary.
  • Maintains office stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary.
  • Performs additional duties when required, including drafting brochures and organising the filing system.
  • Maintain and update the marketing contact data base.
  • Credit control

Skills and Qualifications:

  • Previous experience in an office environment
  • Self-driven
  • Excellent customer care skills
  • Exceptional communication skills
  • Ability to maintain a strict level of confidence
  • Proficiency in Microsoft Office programs
  • Attention to detail
  • Professional appearance
  • Excellent typing skills
  • Strong problem solving skills
  • Excellent organisational skills
  • Highly motivated and ability to prioritize efficiently
  • Ability to work alone or as part of a team
  • Enthusiastic and reliable
  • Knowledge of basic office management procedures

To apply for this position please send your CV and any other relevant documentation to